trading as
THE LEICESTERSHIRE AND RUTLAND LAND ROVER CLUB
CONSTITUTION AND RULES
Issue 1. 2001
The name of the Club shall be The Leicestershire and Rutland Land Rover Club, hereafter referred to as "the Club".
OBJECTIVES
a.To promote the operation of a Land Rover enthusiasts club for drivers, owners and enthusiasts of vehicles of the Land Rover marque.
b.To support this aim by organising Club meetings for competition and social activities for members and their families and invited guests.
c.To provide members with information, advice and assistance on matters connected with motoring and motor sport.
d.To promote motor competitions in accordance with the rules and regulations of the Association of Rover Clubs Ltd. and the MSA.
e.To promote caravan and camping rallies.
f.To afford members such benefits and privileges, as it may be possible to arrange.
g.To operate a Club shop for the supply of badges, books, promotional clothing etc. for the benefit of members.
MEMBERSHIP
Ladies and Gentlemen who are owners, users or enthusiasts for vehicles of Land Rover manufacture shall be eligible for membership.
There shall be the following classes of membership.
FULL MEMBERS
May vote at General Meetings and may take full part in competitive events subject to their satisfying competition entry rules.
N.B. Full members have signed the following declaration:
I understand that the Club is a Company Limited by Guarantee and undertake to contribute to the assets of the Company, in the event of it being wound up whilst I am a member or within one year afterwards, for payment of the debts and liabilities of the Company contracted whilst I am a member, and the costs, charges and expenses of winding up and for the adjustment of the rights of contributories among themselves. Such amount as may be required not exceeding £1.00 (one pound). I hereby guarantee to contribute accordingly when payment is requested.
FAMILY MEMBERS
To include up to two Full members, husband and wife, including common law, residing at the same address and their children. Both adult members will be eligible to drive in all events. Please see paragraph above re Full Members liabilities.
SOCIAL MEMBERS
They have no vote at General Meetings. They may drive in non-competitive events subject to being in possession of a full driving licence but only act as passengers in competitive events.
HONORARY MEMBERS
The committee may elect as Honorary Members any person distinguished in fields of interest to the Club. They enjoy the benefits of full membership provided they sign to accept the liabilities.
MANAGEMENT
The Directors and the Company Secretary will ensure that it is ran as outlined by the Memorandum and Articles of Association and by Company Law.
The responsibility for the transaction of Club business shall be vested in a committee composed of FULL MEMBERS, who in addition to the powers conferred on them by these rules, may exercise all powers and do all acts in furtherance of the objectives of the Club.
ELECTION OF COMMITTEE
The Committee shall consist of not less than six and not more than eleven members, inclusive of the General Secretary and Treasurer. Four members shall form a quorum at committee meetings. Written nominations of candidates for election must be received by the General Secretary at least seven days before the Annual General Meeting, signed by the proposer and by the candidate, signifying willingness to stand. The General Secretary shall convene committee meetings giving at least seven days notice, unless otherwise agreed by the whole committee. The General Secretary shall attend personally or by deputy all meetings of the Club and committee and take minutes of the proceedings. Such minutes to be entered in a book to be presented at the next meeting.
The posts of Committee Chairman, Treasurer, General Secretary plus a minimum of three other committee members shall be elected at the Annual General Meeting for one year i.e. until the next Annual General Meeting. Retiring members may stand for re-election. Where the number of eligible candidates for the posts of Chairman, General Secretary, Treasurer or Committee Members does not exceed the number of posts available, those candidates shall automatically be deemed to be elected. Where the number of eligible candidates exceeds the number of posts available the election shall be by written ballot of the voting members in attendance at the meeting. Proxy votes will be allowed. The Committee may co-opt others from the membership as necessary.
FINANCE
The Treasurer in the name of the Club shall bank club monies. Disbursements will be made with committee approval. Cheques will require two from the four authorised signatories, one of whom must be a Director or Company Secretary.
ELECTION OF MEMBERS
Application for full, social or family membership on the appropriate form shall be submitted to the Committee for approval. Election of members shall be at the Committee discretion and may be postponed or rejected without stated reason. Until elected, payment of subscription grants provisional membership until the Committee review.
SUBSCRIPTION
Subscriptions are due on the 1st January each year and cover that calendar year.
Membership terminating on 31st December. Members joining after 30th June will pay a fee as determined by the committee. Subscriptions will be reviewed annually.
GENERAL MEETINGS
At the annual general meeting at least one of the Directors must retire, however if there is no person recommended by the current Directors to take on the role of Director, the retiring Director shall, if willing to act, be deemed re-appointed.
An Annual General Meeting shall be held each year on a date and at a time determined by the Directors. At least 21 days notice will be given. The Annual General Meeting shall:
a.Receive reports from the Director/s and Committee.
b.Receive a statement of accounts independently examined for the year ending 31st December.
c.Elect Club committee including Committee Chairman, General Secretary and Treasurer.
d.Conduct such other business as has been previously notified to the General Secretary and included in the notice of the meeting.
Every Full Member has a right to vote. In the case of an equality of votes, whether on a show of hands or on a poll, The Chairman shall be entitled to a casting vote in addition to any other vote he may have. A simple majority shall decide votes at General Meetings or in polls.
An Extraordinary General Meeting may be convened on direction of a Director, the committee, or on a requisition signed by at least twelve Full Members to the General Secretary stating the business for which it is called. If the meeting so requested is not convened within twenty-one days the members so requisitioning may themselves convene the meeting. Fifteen Full Members shall form a quorum.
Full Members wishing to put items on the agenda at General Meetings should send the text to the General Secretary, supported by a second Full Members signature at least fourteen days before the meeting. A copy of the agenda with notice of the meeting shall be sent to each member as least five days before the meeting.
At any General Meeting, one Director or two Full Members may demand a poll, the meeting to be then adjourned to a time or place to be stated by the Chairman, and a postal vote taken from all Full Members of the Club. The result to be reported at the adjourned meeting and deemed to be the decision of the meeting. Such a poll may not be demanded in respect of the election of Directors, officers or committee.
EVENTS
All motor competitions organised or participated in by the Club shall conform to the rules of the ARC and MSA. Only members who have paid their subscriptions for the current year are eligible to enter events. The commercial sponsorship of competing vehicles or their drivers is expressly forbidden.
COPIES OF HANDBOOK
Every Full Member shall be furnished with a copy of the members handbook
DISSOLUTION
The Club may be dissolved by resolution at an Extraordinary General Meeting called for the purpose. If the resolution is passed the Directors and committee will then forthwith liquidate the affairs of the Club, any surplus assets being donated to the funds of the Association of Rover Clubs Ltd. If the Club enters into voluntary liquidation any surplus assets will then be donated to The Association of Rover Clubs Ltd.
© The Leicestershire and Rutland Land Rover Club